I’d like to thank Chris for taking the notes at Meetings until I’m able to attend again. Ed.
Notes for Meeting Wednesday 20th March
Pres Mike opened the meeting – Toast – invocation Peter Anderson
Pres announce changed in format for meeting.
6-30pm to 7-00pm - committees meet to discuss
7-00pm meal served.
7-15pm – Club reports
7-30pm – Committees report
Pres also to be Chair.
Secretary Report.
- Discussions with David Snooks, re monthly format went well, so we are now locked in for 3 meetings per month at the Sailing Club at a confirmed cost of $40.80. This amount covers the meal, room hire and guests.
- Further information circulated to all members re: Regionalisation programme.
Club reports.
Charles attended PETS (President Elect Training Session) the past weekend and gave the following overview:
- All Clubs seemed to be facing similar issues, venue, costs, member numbers, Club compliance, how to assist older members with hearing difficulties, the need for Zoom or similar on-line action.
- It was recommended that all Clubs undertake a Health check (of the Club not members’ health). It was commented that this used to be a pre-requisite for all incoming Presidents.
- Other topics discussed, Youth programs, the Importance of Foundation, the opportunity with the up-coming Rotary groups to coordinate projects and how to maximize fundraising possibilities.
Chris advised considering offering egg painting at the Easter market but needed additional marquee. Ross offered.
Adrian then spoke about the School of St Jude, (St Jude is the patron saint of the disadvantaged) a project started in 2002 by Gemma Sisia and backed by Rotary Clubs for disadvantaged children in Tanzania. Starting with 3 students it now has over 1800, mostly boarders, spread over three campuses. Rotary Clubs provided early hands-on help and concentrated funds to buy buses – started with one now has 60. Dromana helped with early funding and Ray and Elaine visits the school in the late ‘2000’s.
Committee Reports
- Club Service / Foundation – need to encourage members to attend these committee meetings – difficult to discuss items when different committees are on the same table – better organized.
- Community Service – Community Garden project value $35,000.00 looking positive. Shire will assist in funding, but additional funds are required. Walking track project under the SkyLift is possible but will be long term.
- International – short on committee members, need to identify projects.
- Membership / PR – Essential for good guest speakers and for these to be planned well in advance to allow for promotion and publication outside of Rotary. Essential for key projects that attract interest for people to join. Communication outreach needs to be improved dramatically – develop a calendar for projects, speakers, major events. Recommendation for certain committees that overlap to combine at these meetings e.g. Membership and Fundraising, Community and Youth.
- Fundraising – Market – with traffic increasing why are we not keeping stallholders? Aside from the core, new stallholders seem to be hit and miss. Our social media expert is attracting new stallholders through F/B and Instagram links, but we have to keep them. Need improved permanent signage, greater publication. Other fundraising – Wine night to be held in July, Corporate Business Dinner planned for early October.
President closed the meeting at 8-05pm.
P.S. I just couldn’t resist mucking about with formats and pictures. Sorry to be impinging upon your good work Chris. Ed
Guess Who?
Can you guess who this is, sporting the Mullet? Find out at the next Meeting.
