Happenings at last week’s Meeting
President Mick wished that his, and the Clubs, condolences to Trudy and Harry on their loss are officially recorded.
This was our first formal Meeting for 2024 and had one primary purpose which was to canvass the Members views on our Meeting frequency and format.
Prior to this President Mick assumed the role of Chair and, after the Invocation, called on Secretary/Treasurer Mark for his reports.
Mark informed the Meeting:
- The Club has received a Membership Application from Darren Zmegac;
- All Members should have received an e-mail regarding the District Golf Day at Mornington;
- The Club made a small loss on the Carols By Candlelight due to our donation to the Choir and Band. The collection for the Salvos was successful;
- The December Market was a great success with a profit of $4069;
- The profit from the Two Bays Fun Run may not compare; and
- There are three unfinancial Members who will receive a reminder.
Mick now got the discussion underway. He has, unfortunately, been unable to get the possible costings from the caterer but wanted to gauge the Members feelings regarding the motion from the AGM regarding the Board reviewing the frequency and format of the Meetings. Essentially, the Club has been informed that the prices of our weekly meals will have to be increased if we insist on having catered Meetings each week.
Part of the discussion that ensued was about the possibility of having different types of meals to reduce staffing and thus reduce the costs. Until Mick is able to meet with the Caterer the Club can only put forward these ideas in theory. Once Mick has the information he will report back to the Members.
The general feeling of the Members was that we still needed to meet weekly, but some options were proposed:
- Fortnightly Meetings at the Sailing Club with the Meetings in the other weeks being held at more public venues;
- Retain the weekly Meetings with meals, the type of meal to depend on costs; and
- Meet each week at the Sailing Club but only have “Meal Meetings” fortnightly with the other weeks being shorter and possibly having just the Bar. (I’m not commenting on this last “Bar” bit. Ed.)
Having gone around the room, Mick stated that he would obtain and distribute the “financial” information and, after further reviews, would be seeking a vote in the coming weeks at another extraordinary Meeting.
Mick now called on Adrian to address the Meeting.
Adrians first point was that the Club needed to be cognisant of the needs of hearing-impaired Members. The Club will have to investigate ways to better cater for this group so that they can better participate in Meetings. He also promoted the idea of Monthly Committee meetings as being invaluable and the need for the Club to investigate a better sound system.
Mick pointed out that the structure of Meetings would be reviewed as part of the frequency review. He now called for other comments.
Tony spoke up about the frustration that comes about when Projects are “internalised” and the planning and development are not recorded and published. This usually means that the next person to inherit a similar Project has to go about reinventing the wheel. The Club need to record what is done. (at this point your Ed stuck up his paw and offered to write procedures.)
Bob announced that the Australia Day Rotary stand would be requiring volunteers for Thursday (9:00 Setup) and Friday (8:30 till 1:30).
Chris called for volunteers for the Bunnings BBQ on Sunday 21st. (your Ed promptly volunteered then had a “seniors’ moment” and thought it was on the 28th. Consequently, leaving the BBQ short-handed. Very sorry.)
The Lotto was drawn and won by Murray (making it a habit. Ed).
Mick thanked everyone for their contributions to the discussion and the Meeting closed at 8:10.
A Code for Recycled Cans and Bottles
When recycling cans or bottles, either at the BP Service Station in Dromana or the depot in the Dromana Industrial Estate (32A Brasser Ave), the following Bank Account can be used to deposit the proceeds.
BSB: 633-000
Account: 140896705
